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Secretary / Private Secretary
As a Secretary it is important to be knowledgeable about the day to day runnning of the office. It is important to have excellent communication skills and to be an efficient performer.
The tasks of the secretary remain standard and once they have worked their way up the corporate ladder to the Personal Assistant status the workload increases and it is important that in this position the employee is not a time watcher.
Secretary's work their way up in the company and eventually become Private Secretaries or Personal Assistants. Becoming a private secretary entails keeping the bosses office running smoothly and efficiently as well as performing routine task allowing your employer to attend to more demanding duties
Becoming a Private Secretary entails keeping the bosses office running smoothly and efficiently as well as performing routine task allowing your employer to attend to more demanding dutiesThe duties of a private secretary can include such tasks as
- taking dictation,
- handling of incoming and outgoing telephone calls,
- keeping records of office stocks, ordering new supplies when necessary
- the collecting of mail from the post office (when with a smaller company)
- filing of correspondence
- the opening, reading and redirecting of mail.
- as well as banking (when with a smaller company)
Other duties include:
- arranging dinners for management,
- travel and hotel reservations
- handling personnel files
- arranging interviews between employees and management
- receiving of clients
There are courses offered at most secretarial colleges.
Useful Information
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Career Snapshot Secretary / Private Secretary |
In Demand
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Qualification Required |
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Work Outdoors |
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Maths Required |
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Science Required |
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This is a general guide - it is important to check admission requirements with the various training institutions first because entry requirements may vary.
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